MedReach, Inc. – Terms and Conditions of Payment

1. Payment Schedule
Payment Schedule

  • All payments by team members or by donors on their behalf should be made payable to

MedReach, Inc., PO Box 9875, Mobile, AL 36691

in order to qualify for tax-exempt credit.

  • First Payment: $2,400 due 90 days prior to departure.

  • Final Payment: Remaining balance due no later than 45 days prior to departure.

  • Donor Contributions:

    Checks - Team members are encouraged to have donors send checks to them first. This allows proper recording of the donor’s amount, name, address, and contact information before forwarding the checks to MedReach. For checks: donors must not write a team member’s name on the memo line, as IRS regulations prohibit issuing tax credits for checks designated to an individual. Instead, donors should include a separate note with the check indicating which team member’s account should be credited.

    Electronic - Donors may also send contributions directly to MedReach through PayPal or other apps. These services deduct a transaction fee unless the donor chooses to cover the fee. Team members should note that amounts received will be recorded Less the fees unless it is covered by the donor.

  • Church Donations

Some team members may have donors route contributions through their local church. In such cases: The church should be kept informed of MedReach’s payment deadlines. If donations are mailed directly to the church, the church—not MedReach—must issue the donor’s tax-deductible receipt. (Team members should confirm their church’s giving/receipting procedures, as practices vary.)

2. Refund Policy

  • If a participant cancels before airline ticket purchase, 80% of the received payment will be refunded.

  • If cancellation occurs after ticket purchase, the account balance will be refunded less $400.

  • Airline tickets are generally non-refundable, but final disposition will depend on the airline’s policies.

3. Cancellations by MedReach, Inc.
If a mission trip is canceled due to unforeseen or uncontrollable circumstances—such as war, terrorism, civil unrest, natural disasters, public health emergencies, or other “Acts of God”—refunds may be issued at the sole discretion of MedReach, Inc. In such cases, MedReach, Inc. will make every reasonable effort to recover and return any refundable portions of prepaid expenses, but cannot guarantee full reimbursement.

4. Acknowledgment
By submitting payment, the participant acknowledges that they have read, understood, and agreed to these Terms and Conditions of Payment and accept the associated risks and refund policies.